Privacy Policy for Mindful Circles
Effective Date: 01 December 2023
Mindful Circles (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring transparency in how we collect, use, and share your personal data. This Privacy Policy outlines our practices and your rights under the General Data Protection Regulation (GDPR) and other applicable laws.
By using our website or participating in our circles, you agree to this Privacy Policy.
1. Information We Collect
a. Personal Information
When you register for events, subscribe to our newsletter, or interact with our services, we may collect:
- Name
- Email address
- Phone number
- Additional information necessary for managing your participation in online or offline circles
b. Automatically Collected Information
When visiting our website, we may collect:
- IP address
- Browser type and version
- Device type
- Pages visited and time spent
- Referral sources (e.g., affiliate links)
This data helps us improve our website and services.
c. Embedded Content
Our website includes embedded content (e.g., videos from YouTube or Vimeo). Interacting with embedded content may allow these third-party platforms to collect data about you, as described in their respective privacy policies.
d. Affiliate Links
We include affiliate links to partner websites. Clicking on these links may redirect you to third-party platforms that may collect data independently. Please review their privacy policies for more information.
2. How We Use Your Information
We use your data for the following purposes:
- To manage event registrations and attendance
- To send you updates, event information, and newsletters
- To improve our website’s functionality and user experience
- To analyze website performance through Google Analytics
- To track affiliate program performance
- To comply with legal obligations or protect our rights
3. Legal Basis for Data Processing
We process personal data based on the following GDPR legal grounds:
- Consent: When you explicitly agree to specific uses of your data, such as subscribing to a newsletter
- Performance of a Contract: When data is required to fulfill a service, such as event registration
- Legitimate Interests: For purposes like improving our website, tracking analytics, and organizing events
- Compliance with Legal Obligations: When necessary to comply with laws or regulations
4. Sharing Your Information
Your data may be shared in the following circumstances:
- With Service Providers: We share data with trusted providers who assist in managing our website, events, and communications
- Legal Compliance: If required by law or to protect our legal rights
- Affiliate Programs: Clicking affiliate links may share limited data with our partners, as per their privacy policies
5. Cookies and Tracking
We use cookies to enhance your browsing experience and for analytics purposes. These include:
- Essential Cookies: Necessary for the functionality of our website
- Performance Cookies: Track website usage and performance (e.g., Google Analytics)
- Marketing Cookies: Support affiliate link tracking and promotional efforts
You can manage or disable cookies via your browser settings. A cookie banner on our website also allows you to customize your preferences.
6. Your Rights Under GDPR
As a user based in the EU, you have the following rights regarding your personal data:
- Right to Access: Request a copy of the data we hold about you
- Right to Correction: Request correction of inaccurate or incomplete data
- Right to Deletion: Request deletion of your data, subject to legal or operational obligations
- Right to Restrict Processing: Limit the ways your data is processed
- Right to Object: Object to the processing of your data, particularly for direct marketing
- Right to Data Portability: Receive your data in a structured, machine-readable format for transfer to another provider
To exercise these rights, contact us at privacy@mindfulcircles.org.
7. Data Retention
We retain your data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Data collected for event registrations may be retained for a limited period to manage attendance records and post-event follow-ups.
8. Data Transfers Outside the EU
Some of our third-party service providers (e.g., Google Analytics) may process data outside the EU. In such cases:
- We ensure that data is transferred to countries with adequate data protection standards or governed by Standard Contractual Clauses (SCCs) in compliance with GDPR
9. Data Protection Officer
For any data protection concerns or inquiries, please contact:
Mr. Moalla
Email: privacy@mindfulcircles.org
10. Supervisory Authority
If you believe your data rights have been violated, you have the right to lodge a complaint with Germany’s data protection authority:
Bundesbeauftragte für den Datenschutz und die Informationsfreiheit (BfDI)
https://www.bfdi.bund.de/
11. Third-Party Services
We work with third-party services to enhance your experience. Below are links to their privacy policies:
12. Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. Updates will be posted on this page with the revised effective date.
Contact Us
For questions or concerns about this Privacy Policy, please contact:
Email: privacy@mindfulcircles.org